Utilization of resources
For companies functioning on a project basis, the appropriate utilization of resources is of key importance. The KPIs and reports in our solution provide a clear overview for the management and make continuous monitoring easy, as well as intervention if needed. This is how information provided by XPRM becomes an integral part of daily routine.
Setting project priorities
Because of the sometimes limited availability of resources and in order to avoid possible conflicts at smaller companies, it is important for a company to prioritize task effectively. In XPRM, tasks can be prioritized easily through allocation of resources. In this way, management can clearly see the timescale and the types of needs necessary for a given project.
Mapping of dependencies and prerequisites
XPRM displays the tasks visually, therefore, even in case of a complex project it easy to see their relationship. Using this capability, all dependency and prerequisite points can be mapped in advance, hence, the company can solve the issues of these points easily during project implementation.
Management of parallel projects
All resources of the organization and the allocated tasks may be recorded in XPRM. For this reason, when the resources of the projects are planned, the current occupancy of resources is taken into account by the system, therefore double booking or overbooking can be avoided. Moreover, XPRM enables us to compare projects with each other, so this way, the projects generating the most profit can be identified.
Overview of the full budget
In projects, internal and external resources often participate both in the implementation of the tasks. It is the responsibility of Project Managers to exceed the defined budget only in justified cases. All past and future spending of the project are displayed in XPRM, hence, all project costs can be controlled continuously.
Project planning with multiple budgets
We all know that the full budget of projects may be influenced by numerous factors. For this very reason, XPRM makes it possible to create several budget calculations for the projects. To do so, it is not required to make completely new plans, since it is easy to copy and modify an already existing project as required.
Handling single and matrix organizations
Project organization does not necessarily comprise of the resources of one organizational unit. In such a case an XPRM supported function is critical, namely that control and validation points should be included not only based on one organizational model, but it is important to ensure a possibility to include all necessary control points of the matrix organization.
Task planning on a resource group level
Project resource planning is a constantly recurring activity, all the way until project closure. In each phase, plans with different levels of detail may be required. For this reason, in XPRM, it is also possible to make plans on a resource group or even on a personal/asset level. This way, a resource plan can be made even in case that no resources can be allocated to the project before its start.