Launch only successful projects!

XPRM facilitates the operation of any company which is working on projects. Whether it is consultancy, engineering, banking or creative tasks at your mid-size or large company, XPRM provides comprehensive support to successful team.

Profit maximization

  • Simple project planning

  • Increased utilization

  • Automated tasks

  • Profit maximization


The projects designed in XPRM are easy to understand, enabling a better allocation of resources and contributing in this way to increased efficiency and maximized profit.

Roles

  • Project Manager

    The Project Manager gets insight into the complete customer history on a data sheet. Project plans can be made quickly in XPRM both from a template and from the approved quotation. The plan can be displayed in a weekly or daily breakdown as well. Plus, with its user-friendly visual interface, it is easy to understand.

  • Project participant

    Thanks to XPRM, all participants can access key data and tasks through the same interface. Project participants can all collaborate on the same interface in their daily routine. Thanks to the system all project documents and information can be easily traced back for more efficient project tracking and attribution.

  • Management

    XPRM does not only help make projects transparent and easy to manage. It also facilitates harmonizing projects to the corporate strategy thanks to its cost and profit analysis, thereby enhancing profitability for a company.

  • HR Manager

    XPRM constantly monitors the availability of resources from an HR perspective. When a new project is on the docket, companies can easily assess currently available resources and determine whether or not to implement a new project or adapt to new requirements.

Project phases

XPRM covers all steps on a project addressing the work of everyone involved in the implementation of the project through a single interface.

Working on an internal project

The aim of internal projects is to improve, enhance or expand the business opportunities and the operations of your company. An internal project is task-orientated. Its aim is not profit generation, but to reach the objective that has been set. No customers are involved in internal projects.

Setting project priorities

Because of the sometimes limited availability of resources and in order to avoid possible conflicts in case of smaller companies, it is important for the company to always deal with the tasks that are really of the highest priority. In XPRM, tasks can be prioritized easily with a possible allocation of resources. This way, the timescale and the types of needs of a given project can be seen clearly.

Mapping of dependencies and prerequisites

XPRM displays tasks visually-- even in case of a complex project it easy to see their relationship. Using this capability, all dependency and prerequisite points can be mapped in advance, allowing companies to resolve the issues of these points easily during project implementation.

Remedying capacity shortages

Following the set-up of the project plan, all its resource needs can be seen immediately which can be conciliated easily with the available capacities. In case there are shortages, the seek for subcontractors or the expansion of internal resources can still be started in time.

Overview of the full budget

In projects, internal and external resources often participate both in the implementation of the tasks. It is the responsibility of Project Managers to exceed the defined budget only in justified cases. All past and future spending of the project are displayed in XPRM, hence, all project costs can be controlled continuously.

Project planning with multiple budgets

We all know that the final budget of a project may be influenced by numerous factors. For this very reason, XPRM makes it possible to create several budget calculations for a projects. Doing this doesn’t mean drafting completely new plans, since it is easy to copy and modify an already existing project as required.


Handling the postponement of a project

Planning is a task requiring appropriate experience and significant time investment. Reorganizing and modifying a project may take a very long time. In such scenarios, there is no need to reconstruct everything in XPRM line by line. If the start date changes, for example, or if you need to include a break in a project, than all further tasks can be postponed accordingly by a simple click.

Handling single and matrix organizations

Project organization does not necessarily involve the resources of just one organizational unit. In these scenarios, an XPRM supported function is critical, so that control and validation points are not based on one organizational model but rather on all necessary control points of the matrix organization.

Task planning on a resource group level

Project resource planning is a constantly recurring activity, right up until project closure. In each phase, plans with different levels of detail may be required. For this reason, in XPRM, it is also possible to make plans on a resource group or even on a personal/asset level. This way, a resource plan can be made even in case that no resources can be allocated to the project before its start.

Working on an external project

External projects are projects that are implemented by a company for its customers. The aim of an external project is to maximize gain and to generate profit.

Utilization of resources

For companies functioning on a project basis, the appropriate utilization of resources is of key importance. The KPIs and reports in our solution provide a clear overview for the management and make continuous monitoring easy, as well as intervention if needed. This is how information provided by XPRM becomes an integral part of daily routine.

Setting project priorities

Because of the sometimes limited availability of resources and in order to avoid possible conflicts at smaller companies, it is important for a company to prioritize task effectively. In XPRM, tasks can be prioritized easily through allocation of resources. In this way, management can clearly see the timescale and the types of needs necessary for a given project.

Mapping of dependencies and prerequisites

XPRM displays the tasks visually, therefore, even in case of a complex project it easy to see their relationship. Using this capability, all dependency and prerequisite points can be mapped in advance, hence, the company can solve the issues of these points easily during project implementation.

Management of parallel projects

All resources of the organization and the allocated tasks may be recorded in XPRM. For this reason, when the resources of the projects are planned, the current occupancy of resources is taken into account by the system, therefore double booking or overbooking can be avoided. Moreover, XPRM enables us to compare projects with each other, so this way, the projects generating the most profit can be identified.

Overview of the full budget

In projects, internal and external resources often participate both in the implementation of the tasks. It is the responsibility of Project Managers to exceed the defined budget only in justified cases. All past and future spending of the project are displayed in XPRM, hence, all project costs can be controlled continuously.

Project planning with multiple budgets

We all know that the full budget of projects may be influenced by numerous factors. For this very reason, XPRM makes it possible to create several budget calculations for the projects. To do so, it is not required to make completely new plans, since it is easy to copy and modify an already existing project as required.

Handling single and matrix organizations

Project organization does not necessarily comprise of the resources of one organizational unit. In such a case an XPRM supported function is critical, namely that control and validation points should be included not only based on one organizational model, but it is important to ensure a possibility to include all necessary control points of the matrix organization.

Task planning on a resource group level

Project resource planning is a constantly recurring activity, all the way until project closure. In each phase, plans with different levels of detail may be required. For this reason, in XPRM, it is also possible to make plans on a resource group or even on a personal/asset level. This way, a resource plan can be made even in case that no resources can be allocated to the project before its start.

Professional project portfolio management, only one click away from You.

With Microsoft technologies

Based on Microsoft user experiences

Thanks to the CRM platform of Microsoft Dynamics,XPRM enables for first class customer management both if installed on site or from the cloud, and moreover, seamless integration for Office and Outlook is also available.

Learn More!

If you would like to find out more, we are pleased to answer all your questions.

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